Leaving Yale

Offboarding

As you prepare to leave Yale,  please reference the Postdoc Offboarding checklist to assist you with a smooth departure.

Before Your Departure
Have You…
  • Submitted your formal resignation letter to your faculty mentor and HR department administrative contact at least 30 days before your last day of work. The resignation letter must include an effective end date or last day of work. 
  • Scheduled a meeting with your faculty mentor or lab manager to discuss your research work transition plan.
  • Contacted Yale ITS helpdesk@yale.edu  to delete all remaining electronic files containing  University data or University-licensed software from your personally owned computers, handheld devices, and electronic media.
  • Your health insurance benefits remain active until the last day of the month in which your appointment ends. You can enroll in COBRA Coverage (if without employment upon leaving Yale):

 Postdoc Associates contact Employee Services at employee.services@yale.edu or 203-432-5552

Postdoc Fellows contact WageWorks (COBRA) – 800-526-2720

International Scholars check with your insurance provider about your last day of coverage in the U.S.

  • TIAA retirement account: There may be benefits to leaving money within your workplace plan as well as rolling over your assets to an IRA or a new employer’s plan. You should consider differences in investment options, services, fees and expenses, withdrawal options, required minimum distributions, other plan features, and tax treatment. Speak with a TIAA consultant and your tax advisor. Learn more at www.tiaa.org/reviewyouroptions.

  • Contact the Yale Employee Service Center employee.services@yale.edu   or 203-432-5552 to report your forwarding address. In the email, please include your full name, last 4 digits of your SSN, your old CT address and the new forwarding address where your future tax forms (W‐2, 1042‐S, and/or 1099 forms) can be sent in January.
  •  Returned the following University property to your lab manager or business office

Yale University ID

Laptop/Computer

Lab Equipment

Dept/Lab Keys

Parking Permits

Stockroom Card

Return all books and other materials to the library

Certificates

Just prior to completing your postdoctoral position, you may request a certificate acknowledging your training at Yale.  To begin the process, please contact your departmental business office 1 month prior to departure to request a certificate. Please note that certificates are available only to postdoctoral fellows and associates and are not intended for postgraduate or clinical trainees. Requests are processed by the academic unit, not by the Office for Postdoctoral Affairs.

Exit Survey

Upon leaving Yale, we ask that you complete our exit survey.  The survey is painless and takes about 15 minutes to complete. The survey enables you to rate your experience and describe your career plans.  Completing the exit survey also initiates invitations to join 3 important organizations:

  • The Yale Career Network - Purpose is to communicate with Yale Alumni around the world
  • The Office of Career Strategy - Gains access to job opportunities from employers who specifically seek out Yalies
  • The Yale Alumni Association - Provides membership in the Yale Alumni Association as a Yale affiliate and offers a YaleMail alumni email account. (Invitations to join the YAA are sent only in January and July of each year, so please be patient while awaiting your invitation!)

We will contact you by email within a few weeks of your departure from Yale to invite you to take the survey. If you have already left Yale, you can access it at https://yalesurvey.qualtrics.com/SE/?SID=SV_7U00yQ27Pt2gN9j

Please note: You will be asked to authenticate your identity by entering your Yale NetID. The NetID does not need to be active to complete the survey.