Reappointments

Reappointments

Postdoctoral Associates and Fellows

  1. The appointee must submit an Annual IDP Report prior to reappointment. Please note that a Faculty Mentor should meet with their Postdoc six to eight weeks prior to the date of reappointment to complete the IDP.  

    1. ​IDP Submission to Reappoint Central Campus Postdoc - Departments can submit the report to Alisa Paradise.

    2. IDP Submission to Reappoint YSM Postdoc - Please use the following steps:

      1. Change file name to last name_first name_IDP.pdf
      2. Email the form as an attachment to upload.IDP.ncj7g92esdodicc0@u.box.com.

      3. No email message is necessary as the form will load directly into our filing system.

  2. Update the academic appointment using the Academic: Managing Appointments guide. Use Reason Code “Standard Reappointment with Compensation Change.’ This is the only code that will trigger the next step.  
  3. Request a compensation change using the Manage Compensation (Academic) guide. Use Reason Code ‘Academic Reappointment.’ Follow the postdoc compensation scale published annually. (Postdoctoral fellows only). Submit updated proof of health insurance and proof of external funding to Postdoctoral Affairs if the appointee does not receive insurance or funding through Yale.

Maximum Term of Postdoctoral Appointments 

Individuals generally hold postdoctoral appointments at Yale University for no longer than four years, although extensions may be granted in exceptional cases. The total term of postdoctoral appointments may not exceed six years, including previous postdoctoral experience at other institutions. To request a 5th or 6th year, please email your request with a justification from the faculty mentor to postdoc.affairs@yale.edu.

Postgraduate Associates and Fellows

  1. Submit a postgraduate reappointment application with an updated CV to Postdoctoral Affairs. 

    Note: Postgrad extension requests of less than one month do not require a formal application. To request an extension of less than 1 month, please email your request to postdoc.affairs@yale.edu including:  

    1. A brief justification for the extension. 
    2. The duration of the requested extension. 
  1. If the application is approved, update the academic appointment using the Academic: Managing Appointments guide. Use Reason Code “Standard Reappointment with Compensation Change.’ This is the only code that will trigger the next step.
  2. Request a compensation change using the Manage Compensation (Academic) guide. Use Reason Code ‘Academic Reappointment.’ 
  3. (Postgraduate fellows only). Submit updated proof of health insurance and proof of external funding to Postdoctoral Affairs if the appointee does not receive insurance or funding through Yale.

Visiting Fellows and Laboratory Associates

  1. Submit an updated Visiting Fellow/Laboratory Associate application (Central or YSM) to Postdoctoral Affairs. Central Campus only: submit an updated CV, proof of health insurance, and proof of external funding along with the Visiting Fellow/Lab Associate application.
  2. (YSM only) If the application is approved, submit an updated CV, proof of health insurance, and proof of external funding to Postdoctoral Affairs.
  3. Update the academic appointment using the Academic: Managing Appointments guide. Use Reason Code ‘Standard Reappointment.’

**Go to the Forms, Documents, & Templates page for the most updated reappointment application for Postgrads, Visiting Fellows & Lab Associates applications, and IDP forms.