Welcome to the forms, documents, and templates page. Here, you will find a comprehensive collection of resources to assist with various processes and requests related to postgraduate and postdoctoral affairs. We hope you find these resources helpful and easy to navigate.
If you have any questions or are unable to locate a specific form, please don’t hesitate to contact us directly at postdoc.affairs@yale.edu.
All Departments
Applications and Documents for Postgraduate and Postdoctoral Appointments:
- Annual IDP Report for Re-appointments: Required for All Postdoctoral Reappointments.
- FY 26 Postgraduate Application Request: Application must be submitted for approval to postdoc.affairs@yale.edu before creating a req in Workday and STARS.
- FY 26 Postgraduate Reappointment Request
Hiring Process Checklists:
- Postgraduate Hiring Checklist
- Postdoctoral Hiring Checklist
- Laboratory Associate Hiring Checklist
- Visiting Fellow Hiring Checklist
- Onboarding Process Checklist
Leave of Absence Forms for Postgrads and Postdocs:
To request a leave, submit the required forms with signatures to the Postdoctoral Affairs Office before starting your leave request on Workday. For guidance, refer to the Workday Guide and the Leave Policy for Postgraduate and Postdoctoral Appointees on the Postdoc Leave Policy page.
Postdoc Fellow Healthcare Subsidy:
Benefits Enrollment and Healthcare Subsidy form 2025 | Process guide, rates, and FAQ
Templates & Sample Letters
- CV Template: Candidates are encouraged to utilize the provided CV template when submitting their applications.
- Postgraduate Position Description Template: Academic units should email their open position announcements to our office for posting. Please note that postgraduate positions must include section headings for Education, Mentoring, and Training. Use this template when preparing these announcements.
- Reappointment Letter Template for less than 12 months: Required for all postdocs who are reappointed for less than 12 months.
- Sample Invitation Letter: Please contact the Postdoc Affairs office with any questions regarding appointment title type and eligibility for Postgraduates, Visiting Fellows, and Lab Associates prior to sending an invitation letter. This will avoid delays or miscommunication during the appointment process.
- STARS Initial Communication Template: Send this message to new postdoctoral and postgraduate candidates only after the STARS req has been approved and opened by our office.
Yale School of Medicine Forms
- FY 26 Laboratory Associate Application: Application must be submitted for approval to postdoc.affairs@yale.edu before creating a req in Workday.
- Laboratory Associate New Hire Letter
Yale Central Campus & School of Public Health Forms
- Visiting Fellow/Lab Associate Application: The application must be submitted for approval to postdoc.affairs@yale.edu before creating a req in Workday.
- Laboratory Associate/Visiting Fellow New Hire Letter