promotions

Promotions & Title Changes

Current Postdocs and Postgrads can be promoted or go through the process of a title change, e.g., Postdoc Fellow to Postdoc Associate, during their time at Yale. Please read through the information below and follow the steps provided when completing a promotion or title change. If you have questions about the process, please email postdoc.affairs@yale.edu. 

Important Information Regarding International Scholars 

Academic units must report any change in title to OISS prior to making the change itself. A discrepancy in the appointment title could put the international scholar at risk of not maintaining legal immigration status. Please contact your OISS Advisor to report any changes. 

Promotions 

Postdoc to Associate Research Scientist (ARS)  

End the postdoctoral academic appointment. Use the Academic: Managing Appointments guide.  

Visit Central Campus Faculty Affairs or YSM Faculty Affairs to determine which documents and requirements are necessary for the promotion. 

School of Medicine Promotions 

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Postgraduate to Postdoctoral  

Postgraduate appointees hired while awaiting completion of doctoral degree requirements, as well as those who complete a doctoral degree and choose to remain at Yale as postdoctoral appointees, must follow the steps for a new postdoctoral hire, outlined in the Initial Appointment process.  

Note: An end academic of the postgraduate appointment must be submitted through Workday before the postdoc can get hired. 

Central Campus Promotions  

Postgraduate to Postdoctoral 

Postdoctoral appointees who were initially hired into the postgraduate rank only while awaiting completion of doctoral degree requirements follow the below process:  

  1. Update the academic appointment to postdoc in Workday by following the Academic: Managing Appointments guide. Use Reason Code ‘Update Academic Appointment - Promotion - Promotion in Track.  
  2. Change position in Workday to postdoc by following the Change Job: In Track Promotion (Academic) guide.  

Appointees hired as true postgrads who complete a doctoral degree and choose to remain at Yale as postdoctoral appointees must follow the steps for a new postdoctoral hire, outlined in the Initial Appointment process. 

Note: An end academic of the postgraduate appointment must be submitted through Workday before the postdoc can get hired. 

Title Changes  

Postdoc Associate & Postdoc Fellow Transitions (title changes) for both the School of Medicine and Central Campus  

  1.  Update the academic appointment in Workday by following the Academic: Managing Appointments guide. Use Reason Code ‘Change of Appointment Details > Fellow/Associate Rank.’  

  1. Change position title in Workday by following Change Job: Convert PDA to PDF guide.  

  1. If switching from a Postdoc Associate (PDA) to a Postdoc Fellow (PDF), please send funding documentation to Postdoctoral Affairs, postdoc.affairs@yale.edu.