Promotions & Title Changes

Current Postdocs and Postgrads can be promoted or go through the process of a title change e.g., Postdoc Fellow to Postdoc Associate during their time at Yale. Please read through the information below and follow the steps provided when completing a promotion or title change. If you have questions about the process, please email postdoc.affairs@yale.edu. 
 

Important Information Regarding International Scholars 

Academic units must report any change in title to OISS prior to making the change itself. A discrepancy in the appointment title could put the international scholar at risk of not maintaining legal immigration status. Please contact your OISS Advisor to report any changes. 
 

Promotions

School of Medicine Promotions 

Postgrad to Postdoc  
Postdoctoral appointees who were initially hired into the postgraduate rank only while awaiting completion of doctoral degree requirements as well as postgraduate appointees who eventually complete a doctoral degree and decide to remain at Yale as a postdoc follow the below process: 
 
  1. Treat as a new postdoctoral hire and follow the steps of an Initial Appointment
Postdoc to Associate Research Scientist (ARS) 
 
  1. End the postdoctoral academic appointment. Use the Academic: Managing Appointments guide. 
  2. Visit Central Campus Faculty Affairs or YSM Faculty Affairs to determine which documents and requirements are necessary for the promotion. 

Central Campus Promotions 

Postgrad to Postdoc 
Postdoctoral appointees who were initially hired into the postgraduate rank only while awaiting completion of doctoral degree requirements follow the below process: 
 
  1. Update the academic appointment to postdoc in Workday by following Academic: Managing Appointments guide. Use Reason Code ‘Update Academic Appointment - Promotion - Promotion in Track. 
  2. Change position in Workday to postdoc by following Change Job: In Track Promotion (Academic) guide. 
Appointees hired as true postgrads who eventually complete a doctoral degree and decide to remain at Yale as a postdoc follow the below steps: 
  1. Treat as a new postdoctoral hire and follow steps of an Initial Appointment. 
Postdoc to Associate Research Scientist (ARS) 
 
  1. End the postdoctoral academic appointment. Use the Academic: Managing Appointments guide. 
  2. Visit Central Campus Faculty Affairs or YSM Faculty Affairs to determine which documents and requirements are necessary for the promotion. 

Title Changes 

Postdoc Associate & Postdoc Fellow Transitions (title changes) for both the School of Medicine and Central Campus 
 
  1. Update the academic appointment in Workday by following Academic: Managing Appointments guide. Use Reason Code ‘Change of Appointment Details > Fellow/Associate Rank.’ 
  2. Change position title in Workday by following Change Job: Convert PDA to PDF guide. 
  3. If switching from a Postdoc Associate (PDA) to a Postdoc Fellow (PDF), please send funding documentation to Postdoctoral Affairs, postdoc.affairs@yale.edu.