Forms & Documents
Welcome to our Forms and Documents webpage! Here you will find forms and documents to initiate and support the hiring process, a leave of absence, and so forth. We hope you find the page resourceful and useful. Please email our office directly if you have questions or cannot locate a form that you need - postdoc.affairs@yale.edu.
Forms for All Departments
Position Description Template: Academic units should email their open positions to post to our office. Please note that Postgraduate Positions require section headings for Education, Mentoring, and Training. We encourage units to defer to our Postgraduate Position Description Template when drafting a Postgraduate Position.
Hiring Process Checlists: Postgraduate Checklist and Postdoctoral Checklist
STARS Initial Communication - send this message to new postdoctoral and postgraduate appointees who will be hired through STARS)
Sample Invitation Letter - do not send before receiving approval for Postgraduate, LA and VF applications
Leave of Absence Forms for Postgrads and Postdocs: Associates Form and Fellows Form. Notes: forms are submitted to Postdoctoral Affairs with the appropriate signatures PRIOR to the initiation of a leave request in Workday. Use the Workday Guide for Processing Leaves. Find the Policy for Postgraduate and Postdoctoral Appointees on the Leave Policy page.
Postdoc Fellow Healthcare Subsidy: Benefits Enrollment and healthcare subsidy form 2023 | Process guide, rates and FAQ
Yale School of Medicine Forms
FY 23-24 Postgraduate Application - a postgraduate application needs to be sumbitted PRIOR to initiating a requisition in Workday and STARS.
Postgraduate Reappointment request
Laboratory Associate Application (Submit PRIOR to initiating a Requisition in Workday)
Laboratory Associate New Hire Letter (Downloads as Word file)
Annual IDP Report for Re-appointments (Required for all postdoc reappointments)
Reappointment less than 12 months letter template (Required for all postdocs who are reappointed for less than a 12 month period)
Central Campus Forms
FY 23-24 Postgraduate Application - a postgraduate application needs to be sumbitted PRIOR to initiating a requisition in Workday and STARS.
Postgraduate Reappointment request
Visiting Fellow/ Lab Associate Application (Submit PRIOR to initiating a Requisition in Workday)
Laboratory Associate/Visiting Fellow New Hire Letter (Downloads as Word file)
Reappointment less than 12 months letter template (Required for all postdocs who are reappointed for less than a 12 month period)
Annual IDP Report for Reappointments (Required for all postdoc reappointments)