Paid time off (PTO) provides postdoctoral appointees with time away from work to balance the demands of both their professional and personal lives. Postdoctoral Associates and Fellows (where permitted by their funding source), are entitled to 23 days as PTO during each one-year appointment that can be used for vacation or sick time. Plus, the Official Yale Holidays and recess days.
If, by nature of their work or as directed by their faculty mentor, a postdoctoral appointee is required to work on an Official Yale Holiday or recess day, they will be entitled to an additional day of PTO that must be used in the same 12-month appointment period.
PTO is prorated for appointments of less than 12 months. All PTO should be scheduled in advance with the faculty mentor, and it is recommended that a written record of time used be maintained. PTO is not tracked in Workday, it does not accrue from one year to the next, is not paid out if unused by the end of an appointment, and cannot be used on the last day of an appointment.
Bereavement
Postdoctoral appointees are entitled to up to three days off without loss of pay in the event of death in the immediate family. The immediate family is defined as parent, parent-in-law, brother, sister, spouse, child, grandparent, domestic partner, grandchild, or person in an equivalent relationship. Exceptions to this policy require approval by the Associate Provost for Postdoctoral Affairs. If additional time is necessary, departments may allow the appointee to use PTO days or may approve personal leave.
Spreadsheet template for tracking PTO.
This policy was updated on 10/22/2024 and is effective 11/1/2024.