Laboratory Associates and Visiting Fellows are hired as Contingent Workers on Workday. If the candidate works for a for-profit entity, a corporate Visiting Scientist Agreement (VSA) may be required. Find  the Laboratory Associate Checklist & Visiting Fellow Checklist on our Forms, Documents, & Templates page.

** Please do not send a candidate an invitation letter prior to receiving approval from the Provost through the OPDA. 

1. Funding 

   Laboratory Associates and Visiting Fellows are ineligible for Yale compensation or Yale benefits. They must demonstrate a source of external salary support and are unable to use personal funds. 

   Note: Laboratory associates and visiting fellows receive compensation aligned with Yale’s minimum salary standards for postgraduate trainees.

2. Visa Process 

   The home department should contact the Office of International Students and Scholars 3 - 6 months in advance of the start date. 

3. Required Documentation

   Candidates are required to provide the following documents:

   1. CV
   2. Proof of external funding
   3. Proof of external health insurance  

4. Hiring Process

   Similar processes are used to hire Visiting Fellows and Laboratory Associates.  Visiting Fellows are only appointed outside the School of Medicine.

   1.	Submit a completed LA/VF application, CV, proof of external funding, and proof of external health insurance  to Postdoctoral Affairs.  See the Forms and Documents link to the left to download the appropriate application.
   2.	If the application is approved, send the candidate an LA/VF new hire letter.
   3.	Submit the signed new hire letter, along with the candidate’s CV, proof of funding, and health insurance, to Postdoctoral Affairs.
   4.	Follow the “Hiring and Contracting Academics” guide to:  Create a Workday Pre-Hire  Create a Workday Requisition  Contract the Contingent Worker
   5.	If the appointee does not have a U.S. Social Security number, contact the Employee Service Center  to request a dummy number.
   6.	Use the “Academic: Managing Appointments” guide to add an academic appointment.
   7.	Postdoctoral Affairs will review the Workday data and candidate documents prior to approving the hire on Workday.
   8.	* Arrival Confirmation - Once the appointee has arrived in New Haven, confirm their arrival by forwarding the appointee’s arrival email, including the requisition number, and confirmation of the appointment dates to the appropriate administrator:  For Yale School of Medicine: Abby Davi For FAS and all other Professional Schools: Alisa Paradise