When an appointee leaves Yale, please make sure to terminate both the the position and the academic appointment in Workday. You must terminate the position first, which will in turn trigger the process to end the academic appointment. Visit workday.yale.edu/training for the most recent versions of the guides mentioned below.
Laboratory Associates and Visiting Fellows
Use the Workday Termination/Separation: Contingent Worker guide to terminate the position and appointment for a Laboratory Associate or Visiting Fellow.
Postdoctoral and Postgraduate appointees
Use the Workday Termination/Separation: Employee (Academic) guide to terminate the position and appointment for a postdoctoral or postgraduate appointment.
Appointees who resign prior to the scheduled end date of the appointment must provide at least 30 days written notice. Appointees may be terminated prior to an end date for poor performance or loss of funding. Each case is handled differently:
Poor performance: Poor performance may be exhibited by lack of attendance for extended periods and without adequate explanation; repeated failure to abide by university lab safety procedures; inability to perform basic research techniques expected of someone with similar training; and related concerns about scholarly competence. The faculty mentor should first try to resolve these issues informally through discussion with the appointee and should also document these attempts. If no progress is made, the the mentor should draft a letter to the appointee placing him/her on a one month probationary period. The letter should state the expectations that must be met in order to continue the appointment and that failure to meet these expectations will result in termination at the end of the 1 month period. A copy of this letter should be provided to Postdoctoral Affairs. If the departing appointee holds non-immigrant status (J-1, H-1B, TN etc.) and resigns prior to the end of the appointment, the department must notify OISS - for more information:http://oiss.yale.edu/life/leaving-yale#H-1B
Loss of funding: An appointee in his/her first year of appointment may not be terminated for financial reasons. The faculty mentor, by making the initial one year offer to the appointee, has assented to retaining the appointee for the duration of that offer. If unforeseen circumstances lead to the loss of the original funding source, the faculty mentor and department will need to find alternative funding to support the individual. If the departing appointee holds non-immigrant status (J-1, H-1B, TN etc.) and resigns prior to the end of the appointment, the department must notify OISS.
Appointments beyond the initial year may be terminated if the source of funding is lost. In this instance, the faculty mentor should provide the appointee with at least 3 months written notice.