Summary of Required Documentation & Forms

Quick Reference Chart for Appointments

Effective March 1, 2011, postdocs must submit the postdoc leave form to their departmental business office for all leave requests. Please refer to our Postdoctoral Policies for a detailed description regarding the leave of absence policy.

Postdoctoral Associates (initial appointment):

  1. Data Collection Form
  2. Appointment letter
  3. CV
  4. Proof of degree completion
  5. Proof of background check completion if applicable
  6. Postdoctoral Affairs checklist

Postdoctoral Associates (reappointment):

  1. Reappointment/Change Form
  2. Postdoctoral Appointee Evaluation

Postdoctoral Fellows (initial appointment):

  1. Data Collection Form
  2. Appointment letter
  3. CV
  4. Proof of degree completion
  5. Proof of health insurance if not provided by Yale
  6. Proof of funding if funded externally
  7. Proof of background check completion if applicable
  8. Postdoctoral Affairs checklist

Postdoctoral Fellows (reappointment):

  1. Reappointment/Change Form
  2. Postdoctoral Appointee Evaluation
  3. Proof of health insurance if not provided by Yale
  4. Proof of funding if funded externally

Postgraduate Associates (initial appointment):

  1. Postgraduate Application
  2. Data Collection Form
  3. Appointment letter
  4. CV
  5. Proof of background check completion if applicable
  6. Postdoctoral Affairs checklist

Postgraduate Associates (reappointment):

  1. Postgraduate Application
  2. Reappointment/Change Form

Postgraduate Fellows (initial appointment):

  1. Postgraduate Application
  2. Data Collection Form
  3. Appointment letter
  4. CV
  5. Proof of health insurance if not provided by Yale)
  6. Proof of funding if funded externally
  7. Proof of background check completion if applicable
  8. Postdoctoral Affairs checklist

Postgraduate Fellows (reappointment):

  1. Postgraduate Application
  2. Reappointment/Change Form
  3. Proof of funding if funded externally

Visiting Fellow and Laboratory Associate (initial appointment - unpaid):

Please note: Offer letters to scholars SHOULD NOT be issued until Provost approval has been acquired through Postdoctoral Affairs. For International appointees, visa applications should not be prepared until the appointment has been approved.

  1. Application for Appointment
  2. Instructions for Application
  3. Data Collection Form
  4. CV
  5. Proof of health insurance coverage
  6. Proof of outside funding. Personal funds are not allowed.
  7. Appointment letter ONLY after Provost has approved the appointment
  8. If applicable, Corporate Visiting Scientist Agreement (C-VSA), required for visiting scientists from for-profit companies. Click here for further information.
  9. Visiting Fellow and Laboratory Associate checklist

Visiting Fellow and Laboratory Associate (reappointment - unpaid):

  1. Application for Appointment
  2. Instructions for Application
  3. Reappointment/Change Form
  4. CV
  5. Proof of health insurance coverage
  6. Proof of outside funding. Personal funds are not allowed.
  7. If applicable, Corporate Visiting Scientist Agreement (C-VSA), required for visiting scientists from for-profit companies. Click here for further information.
  8. Visiting Fellow and Laboratory Associate checklist